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Fire Department Incident Reporting - National Fire Incident Reporting System (NFIRS)

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The Vermont Fire Incident Reporting System (VFIRS) is operated by the Division of Fire Safety to better understand the fire problem in Vermont. Fire reporting is required by State Statute. Each fire department is required to submit their emergency incident data reports to the State Fire Marshal’s Office in accordance with Vermont Statute 20 V.S.A. Section 2833.

VFIRS is an integral part of the larger National Fire Incident Reporting System (NFIRS) The Division of Fire Safety maintains and manages the data collection for the Vermont portion of the National Fire Incident Reporting System (NFIRS). The Vermont data is entered directly in to the national database to help develop a picture of the fire problem throughout the United States.

For additional information about NFIRS visit: National Fire Incident Reporting System


 

A picture containing night skyDescription automatically generated Submit all of your 2020 NFIRS Reports now

It’s that time of year again, we are currently trying to gather and analyze all 2020 fire department responses for the State Fire Marshal’s report. Currently, we are requesting fire departments to close out all fire incident reports for 2020 and submit them via the e-NFIRS new log in page.

https://www.nfirs.fema.gov/NFIRSWeb/login

The National Fire Incident Reporting System (NFIRS) is a reporting standard that fire departments use to uniformly report on the full range of their activities, from fires to emergency medical Services (EMS) to severe weather and natural disasters.

While NFIRS is a voluntary system, it is used in Vermont since 1975 to comply with the requirements of 20 V.S.A. § 2685-Record of fires, as well as federal grant award requirements. This data is also used to develop a picture of the fire problems and activity of all the fire departments in our State.

If you are experiencing problems or need more assistance, please feel free to directly email us. In most cases the state’s NFIRS program management team can provide free one on one technical assistance. It is our goal to help your department become compliant with the State’s incident reporting requirements. 


 

computerNFIRS System Modernization e-NFIRS - Jan 2021 Update

In November 2020, NFIRS went through a system modernization update called e-NFIRS. The data entry program was not available for a few weeks during the update. However, we have received word that the upgrade is complete and the e-NFIRS system is online and operating properly. Direct data entry as well as bulk importing from third-party software can now be performed.

This upgraded system continues to be an online reporting system that has numerous improvements, including a way you can reset your own passwords!  All emails and notices as well as temporary passwords will go to the email listed in the account. To that end, all users need to make sure their email is current in the NFIRS system. This email should be the email of the person who is doing the entry.

During the upgrade process we did discover that some accounts that were being used prior to the e-NFIRS update did not migrate over to the new system. If you cannot log in or did not receive a temporary password,  you may need to re-register as a new user.

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We have developed a few basic step-by-step e-NFIRS information sheets to help users who have been encountering problems getting into the new system.

User’s Login Information                How to Re-Register                Help & How to - Notes

You can also Visit the USFA NFIRS website National Fire Incident Reporting System training and coding help page for training, coding handbooks and user guides. https://www.usfa.fema.gov/data/nfirs/support/training.html

e-NFIRS - How-to videos.

eNFIRS: How to register as a user The Single Sign-on (SSO) is a feature new to e-NFIRS, that places all NFIRS tools in one location, requiring just one login

.e-NFIRS: Overview of Single Sign-OnThe Single Sign-on (SSO) is a feature new to e-NFIRS that places all NFIRS tools in one location, requiring just one login.

e-NFIRS: Forgot Username and PasswordThis video will guide you through the process to self-manage your username and/or password.
e-NFIRS: Search for an Incident – Already have an incident in the NFIRS system? Need to find it again? This video will show you how to search for an existing incident using the e-NFIRS interface.
e-NFIRS: Create Incident - Step-by-step instructions for how to create an incident with e-NFIRS.
e-NFIRS: Add ModuleStep-by-step instructions for adding a module to an existing NFIRS report.
e-NFIRS: Form-Based Incident Report (FBIR) Utility – Instructions for how to use the FBIR to create a portable document format (PDF) file to print a paper copy of an existing NFIRS report.

 

Qr codeDescription automatically generatedNFIRS National COVID-19 Special Study

The U.S. Fire Administration’s (USFA) National Fire Data Center (NFDC) is implementing a National-level special study in the National Fire Incident Reporting System (NFIRS) to assist fire departments in recording responses to the Coronavirus Disease (COVID-19). The special study will run until Dec. 31, 2022.

The severity of the COVID-19 spread is impacting the Nation's fire service. The use of NFIRS, along with other data collected about COVID-19, helps in the analysis of the Nationwide fire department response to the pandemic. This National-level special study will ensure that the data is collected uniformly.

To read more please visit the COVID-19 Special Study page

Visit the COVID-19 Special Study Dashboard  


 

OTHER RESOURCES and TOOLS

Vermont General Information and Quick Reference Guide Currently being updated

NFIRSGrams These short bulletins provide coding help to fire department personnel using NFIRS.   NFIRSGrams address frequently asked questions and common mistakes made when completing incident forms.

Sample paper forms for NFIRS This file includes the following forms: Basic, Supplemental, Fire, Structure Fire, Civilian Fire Casualty, Fire Service Casualty, Emergency Medical Services, Hazardous Materials, Wildland Fire, Apparatus or Resources, Personnel, Arson and Juvenile Firesetter. These forms may be used as a basis for State or local forms.

Links

 National Fire Incident Reporting System (NFIRS) Website

         National Fire Information Council   Vermont has been a member of NFIC since the Council was formed in 1983   

Estimated Dollar Loss Tools

ICBO Building Valuation Table

Estimating Home Values

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Vermont GIS Data and Imagery

                    Vermont Open Geodata Portal. https://geodata.vermont.gov/


 

INSURANCE COMPANY FIRE LOSS REPORTING

Each year the office of the State Fire Marshal prepares a report that gathers data on fire incidents and uses that data to plan for improved public safety for the people of Vermont. The report also contains information on the dollar loss from structure fires.

All Insurance Companies providing fire insurance in Vermont, are required to report certain information on fire loss claims to the Division of Fire Safety pursuant to State Statute 20 V.S.A. § 2688. This information will be very valuable and is used together to evaluate fire loss and trends.

If your company did not have any fire losses for the year you are required still required to send in a report stating that the company had no losses. To submit your fire loss data electronically please use the form below, you may post it into an e-mail.

For additional assistance or questions please email Deputy Director Robert Sponable or call 802-479-7566.

 Vermont Fire Loss Insurance Companies Reporting Form